Volunteer Application

Requirements & Benefits

Recruits

Recruits are unproven people we haven't worked at AEI cons frequently. If we don't know you yet, you will be a Recruit for at least 2 con years or 2 consecutive cons while you prove your reliability. (e.g. GSFC 2024 & GSFC 2025; or GSFC 2024 & DenFur 2024)

• Non-specialty positions need to complete a total of at con time of 18 hours. Specialty positions include Con Ops and Rovers, all AV/IT positions, Artists/Den positions, Hospitality, and Leadership positions, which can be more than 18 hours and pre-con work.
• Must pay for your badge. You may be eligible to receive up to 50% of a weekend badge once hours have been verified.
• Attend meetings which include department meetings and all-hands meetings both pre-con and at con.
• Active communication with team and leadership for the planning phase of the con.
• Attend any trainings within your department or for the con that are scheduled.
• Follow the Code of Conduct of the con and Terms of Service for Volunteers.

Recruits will receive:

• Staff lanyard.
• Recruit ribbon.
• Letters of Volunteer hours for students or workers available. We will write letters of volunteer hours for student volunteers or anyone who requests them after the con hours have been verified.
• You may be eligible to receive up to 50% refund of a weekend badge once hours have been verified.
• Eligible to purchase a staff shirt at 50% off or $25 voucher to the con store.

Staff

Staff are volunteers that are in good standing that has met these requirements (but not limited to) a previous volunteer that has worked at least two years, met the minimum hours for each of the two years, is considered rehireable and is in good standing with the con (e.g. no outstanding money owed to the con); and having no disciplinary action within those two years that has not been resolved.

• Non-specialty positions need to complete a total of at con time of 18 hours. Specialty positions include Con Ops and Rovers, all AV/IT positions, Artists/Den positions, Hospitality, and Leadership positions, which can be more than 18 hours and pre-con work.
• Attend meetings which include department meetings and all-hands meetings both pre-con and at con.
• Active communication with team and leadership for the planning phase of the con.
• Attend any trainings within your department or for the con that are scheduled.
• Follow the Code of Conduct of the con and Terms of Service for Volunteers.

Staff will receive:

• Free weekend (pre-registration) admission.
• Staff shirt.
• Staff lanyard.
• Staff ribbon.
• Staff thank you meal.
• Letters of Volunteer hours for students or workers available. We will write letters of volunteer hours for student volunteers or anyone who requests them after the con hours have been verified.
• Spots in staff rooms that sleep a total of 4 volunteers. These spots are limited and an option, not a requirement. More details will be provided to approved staff.

Volunteer Terms of Service

1. Scope
   This agreement encompasses a voluntary association between the staff member and Anthro Events Inc (AEI), collectively referred to as "the Convention."
2. Duration
   This agreement shall remain in effect from the time the parties enter into the agreement through the conclusion of the Convention. Nothing in this Agreement shall constitute a continuing relationship between the parties after the termination of the agreement. Either party may voluntarily terminate this agreement at any time by providing written notice to the other party of its wish to terminate the agreement.
3. Code of Conduct
   By agreeing to participate as a staff member at the Convention, I agree to abide by and act in accordance with the Code of Conduct as provided by the Convention. I agree that any violation of the Code of Conduct may result in disciplinary action against me, including but not limited to verbal and written warnings, suspension, or dismissal from my position as a staff member. I agree that any disciplinary action taken by the Convention shall be final.
4. Rights to Works Created
   I agree that any work created by me while working as a staff member shall become the intellectual property of the Convention, subject to state and federal law concerning intellectual property. Such work may include but is not limited to promotional material created for the benefit of the Convention, video or audio recordings taken on behalf of the Convention, and other works made on behalf of or for the benefit of the Convention and any of its attendees or patrons. I further consent to appear in any photographic or video-graphic promotional materials in which I may appear.
5. "Hate Group" Membership
   I affirm that I am not a member, officer, supporter, volunteer, or patron of any anti-government, anti-police, hate speech, white-supremacist/white nationalist, neo-Nazi, or other group espousing discriminatory beliefs or views against any race, ethnicity, religion, sexual orientation, gender identity, or political ideology.
   I agree that the Convention reserves the right to define what groups constitute hate groups and that such definitions may change without prior notice. The Convention initially defines the following groups as examples of "hate groups" it does not allow but reserves the right to amend this list at will: Furry Raiders, AltFurry, Ku Klux Klan, "Black Bloc" (group or tactic), and any group identified by the Southern Poverty Law Center and the Department of Justice as a hate group. This also includes anyone who promotes violence within their political group, regardless of political affiliation. I agree that membership or support of a hate group constitutes a violation of the Code of Conduct, which may result in disciplinary action as outlined in paragraph II of this agreement.
6. Arbitration
   The parties agree that any matters relating to volunteering at the Convention shall be resolved, in the event necessary, by binding arbitration and a mutually agreed-upon arbitrator. The parties hereby consent to binding arbitration as to any disputes within the scope of this agreement.
7. Affirmation
   By signing this addendum, I agree to be bound by the terms of this agreement for the duration of the Convention, including the planning and execution of the event.
8. Confidential Information
   By signing this, I agree that any data or information that is proprietary to AEI and not generally known to the public, whether in tangible or intangible form, in whatever medium provided, whether unmodified or modified by the Staff member, whenever and however disclosed, including and not limited to; (i) any marketing strategies, plans, financial information, projections, operations, sales estimates, business plans or future business activities of such party. (ii) plans for products or services, customer information, and contact list (iii) Any computer software, source code, flow charts, databases (iv) any other information that should be reasonably recognized as confidential information of AEI. In Short—Do not share anything related to the convention that is discussed on discord, telegram, or in person, unless it is on the website or on the convention's social media.
9. COVID-19 Policies
   By agreeing to participate as a staff member at the Convention, I agree to abide by and act in accordance with the COVID-19 Restrictions and Operations as provided by the Convention. I agree that any violation of the COVID-19 Restrictions and Operations may result in disciplinary action against me including but not limited to verbal and/or written warnings, suspension, or dismissal from my position as a staff member. I agree that any disciplinary action taken by the Convention shall be final.